Job posting – Configuration and Document Management Specialist (19675)

Priority will be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

*The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities

City: Penticton

Organizational Unit: Herzberg Astronomy and Astrophysics

Classification: AS-3

Tenure: Term

Duration: 5 years

Language Requirements: English

Work arrangements: Due to the nature of the work and operational requirements, this position will require full-time physical presence at the NRC work location identified.

The NRC Advantage
Great Minds. One Goal. Canada’s Success.

The National Research Council of Canada (NRC) is the Government of Canada’s largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC.

At the NRC, we know that diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, a safe and respectful work environment, and contributing to a more inclusive Canadian innovation system.  We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process.

Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.

Your Challenge
Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada’s largest research and technology organization.

We are looking for a Configuration and Document Management Specialist (CDM) to support our Herzberg Astronomy and Astrophysics Research Centre. The CDM would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

We are looking for a CDM with the focus and primary responsibility for document and configuration management for the Atacama Large Millimeter/submillimeter Array (ALMA) correlator project and with a secondary responsibility of providing project management coordination.

Document management includes establishing and maintaining a document repository and registry, maintaining document templates, assigning and tracking document numbers and revisions according to ALMA requirements, and advising engineers and project management in document development and approval.  All activities are detail-oriented and attention to detail is of paramount importance.

Configuration management includes establishing and maintaining a configuration registry, coordination and involvement in the Engineering Change Proposal (ECP) process to ensure effective work/process flow, adhering to ALMA requirements as well as best practices.  All activities are detail-oriented and attention to detail is of paramount importance.

Project management coordination includes coordinating primary project management activities with systems, project, and design engineering as well as day-to-day refreshing of living project management documents including various management plans, schedule, and budget as needed and as directed by the Principal Investigator and Project Manager.

Screening Criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Successful completion of a two-year college diploma (or higher) in administration, project management or relevant field is required.

Formal training in configuration management will be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Significant* experience in the application of document and configuration management principles, methods, and tools.
Significant* experience with document management/revision control systems such as Xerox Docushare, SharePoint, or similar.
Significant* experience with collaboration tools/platforms such as Notion, JIRA, Confluence.
Extensive* experience in using MS Excel and MS Word or equivalent demonstratable expertise (Expert level required; Pivot Tables, graphs, advanced formulas, data cleaning, etc. for Excel and quality control of large Engineering documents, formatting, editing, styles, inserting editing images, etc.).
Significant* experience supporting the management of projects involving multi-disciplinary teams and multi-partner projects
Experience with Project Management Planning/scheduling software such as MS Project or other similar software packages.
Experience with Power Point.

*Significant is defined as at least two (2) years of experience; Extensive is defined as at least seven (7) years of experience.

Condition of Employment
Reliability Status

Language Requirements

Information on language requirements and self-assessment tests

Assessment Criteria
Candidates will be assessed on the basis of the following criteria:

Technical Competencies
Ability to plan and execute on multiple projects and provide ongoing status updates.
Ability to structure, organize, and synthesize information.
Ability to apply configuration management process and best practices
Ability to set and manage competing priorities and complete tasks within tight timelines.
Ability to quality-control check documents for formatting, style, and grammar.

Behavioural Competencies
Management services – Client focus (Level 3)
Management services – Conceptual and analytical ability (Level 2)
Management services – Initiative (Level 2)
Management services – Teamwork (Level 2)

Competency Profile(s)
For this position, the NRC will evaluate candidates using the following competency profile: Management Services;

View all competency profiles

Relocation assistance will be determined in accordance with the NRC’s directives.

From $64,022 to $75,389 per annum.

NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.

A pre-qualified list may be established for similar positions for a one-year period.
Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
The incumbent must adhere to safe workplace practices at all times.
Commuting assistance will be determined in accordance with NRC’s directives.
We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (19675) to:

Telephone: 819-431-8570
Closing Date: 19 June 2023 – 23:59 Eastern Time

Special Instructions: Candidates must apply via the following link: